Booking corporate travel can be quite a difficult task. There could numerous employees headed out on a trip or high-ranking management and clients who need specific travel arrangements. Each type of corporate travel comes with its own set of challenges. To help you out, here are seven tips that will ensure stress-free corporate travel experience.

• Hire a travel agency
  Hiring the services of a travel agency to book your corporate tour will ease the burden of paperwork and let you focus on more relevant tasks. Top corporate travel agencies handle end-to-end arrangements including ticket booking, visa, foreign exchange assistance, hotel bookings, airport transfers, and sightseeing. It is hard for a single person to deal with all of these factors, so it is best to enlist professional help. Moreover, the top corporate travel agencies will get you many offers and help your company grab a great deal by reducing group travel expenses.
• Book flights smartly
  When picking a flight, try to choose one that has multiple routes to your destination. This way, if an earlier flight gets canceled, you can still catch the next one. Moreover, look at hotels that offer maximum benefits along with the room’s cost. Free breakfast and Wi-Fi are a must when choosing a hotel for corporate tours.
• Find out specific details about all travelers
  When booking a corporate tour, it is extremely vital to know if any passenger has diet allergies or underlying medical conditions. You can request everyone to fill an email form. For instance, if anyone is traveling with health conditions such as diabetes or asthma, handling a medical emergency can be quite stressful so far away from home. Find out if anyone is vegetarian or vegan so that you can keep the hotel informed in advance.
• Provide all information
  When your employees are headed out of town, provide each of them a printout or PDF copy of all their travel information. This copy will have their flight details, itinerary, and hotel information. Top corporate travel agencies usually have a 24×7 helpline, so do make sure to include this number in the printout.
• Do not let employees pay for themselves
  Even if employees are okay with paying for small things on their own, like meals, avoid this if possible. Instead, set a daily allowance that they can use for whatever they require. Allowing employees to spend their own money and later claim reimbursement is a stressful process as it increases your work in the long run. Moreover, if employees use their money, it is difficult to control where and how they spend it. Top corporate travel agencies provide packages which include all meals and some additional services, thus allowing a company to limit extra spends.
• Be specific about details
  Always choose a hotel that is neither too expensive nor too cheap. Moreover, make sure that everyone is clear about inclusions and exclusions. For instance, you may have to mention that the laundry and hotel calling charges are not included in the corporate tour package. You can give employees this information through the travel detail PDF. Your company can avoid any hassles or long bills that might come up because of ambiguity.
• Choose activities carefully
  Corporate tours are not always about the boring stuff. Some of the top corporate travel agencies include fun activities to keep employees charged and motivated. However, do be careful when choosing leisure activities. If you have a larger group with a wide age difference, then try to avoid any challenging sports like bungee jumping or river rafting. Activities like museum visits or theatre shows minimize the risk of accidents and save you from stress.